Place An Order

Dear Customer,

Thank you for your interest in purchasing a vehicle from Van Bortel Ford Inc. (W.B.E.).  Please note our
procedures and required paperwork below to process your vehicle order efficiently:

Request a Quote:

Please email ( or call us at (585) 586-7705. We will work with you and provide information and specifications pertaining to your desired vehicle.

After we've worked through your desired vehicle information, we will provide you with a Vehicle Purchase Proposal outlining the vehicle and pricing.

Place an Order:

The following documentation is needed to process your order:

Signed Vehicle Purchase Proposal

Purchase order, claim voucher, or Letter of Intent

Please Note:  If your organization requires a claim voucher to process payment, please send it with purchase order

Complete Customer Information Form

NYS Tax Exempt Certificate

Copy of current registration or title of vehicle in your fleet

Please Note:  This is needed to insure accurate DMV paperwork for your new vehicle(s).  We do not register your vehicle(s) - DMV paperwork is provided at time of delivery.

To place an order, please fax all documentation above to (585) 586-7706

Confirmation of Order:

Once your order is placed at the Ford factory, it will be assigned an order number and a DORA (Dealer Order 
Receipt Acknowledgement) will be issued

An approximate lead time for your order will be noted on the DORA


Once your vehicle is prepped, inspected, and the DMV paperwork is complete, our delivery coordinator will contact you to schedule a delivery date

Thank you for your correspondence.  We look forward to doing business with you.  If you have any questions, please don't hesitate to call us at (585) 586-7705, or email Josh Relyea (

Van Bortel Fleet Sales

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